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Conference FAQ

What are the dates of the conference
  • February 9-11, 2010
Where is the conference in 2010?
  • Denver Colorado
What is the host hotel?
What are the conference costs?

Registration Type
 Early Bird
(through 12/31/09)
(through 1/26/10)
(through 2/11/10)
 Member  $425  $495  $595
 Non Member
 $575  $650  $750
 Student  $130  $175  $200
 IMEX Future Leaders Forum
 $100 $100
 Leader's Track  $75  $75  $75
 Reception Only  $85  $85  $85

What does my registration include?

  • Registration includes access to the Opening Reception on February 9, 2009, and all sessions, lunches, exhibits, breaks and receptions occurring February 10 & 11, 2009. You can add the Leader's Track or IMEX Future Leaders Forum for an additional fee.
  • Registration does not include hotel or transportation costs.
Is there a group discount available?
  • Yes, there is a 15% discount available to groups bringing 3 or more paid full-conference attendees to the Sustainable Meetings Conference. Contact registration@greenmeetings.info for more information.
How can I become a member to take advantage of the member rate?
  • As part of a special introductory offer to the GMIC, the Non-Member registration fee also includes a complimentary one-year membership in the Green Meeting Industry Council. This offer is for new GMIC members only and is not available to renewing members.Non-members will be contacted once they complete the conference registration process to finalize GMIC membership.
Do I qualify for the student rate?
  • Students must be enrolled full time to be eligible for the student rate.
What is the IMEX Future Leaders Forum - (Formerly Green Meetings 101)?
What is the Leaders Track and Do I qualify?
  • The leaders track is open to those whose job currently involves planning aspects of sustainable meetings or events and/or those who supply facilities or services for sustainable events. To qualify, you must have at least two years experience and familiarity with broad aspects of sustainable event management. To learn more about the exact requirements, please visit the Leaders Track page of the website.
I need to submit a purchase order for my registration costs. Can I still register online?
  • Please review the registration page for details regarding payment by purchase order.
My organization requires a W9 form before I can process my PO. Can I get one?
I can only attend one day of the conference. How can I register for a single day and what is the fee?
  • We are sorry, we do not offer day rates for the Sustainable Meetings Conference.
What is the cancellation policy?
  • Please review the policy section of the registration page for details regarding the cancellation policy.
How can I become a presenter for the conference? When is the call for abstracts?
  • Prospective speakers may visit the Speakers Page to learn more and upload their abstract for consideration, the call for presenters ends October 15, 2009
How can I become an exhibitor or sponsor at the conference?
Will there be internet access at the conference?
  • Yes, there will be wi-fi internet at the conference, fees have not yet been determined.
Are there Continuing Education Units (CEUs) available for the conference?
  • Yes, the GMIC conference will have CEU/CMP credits.
Where can I find the conference schedule and session descriptions?
  • You can find out more by visiting the Conference Agenda Page, from here you may link to the individual day sessions.
Do I need to sign up for conference sessions ahead of time? What if I want to attend more than one session in a given time period?
  • Pre-registration is not required for the regular conference sessions. Pre-registration and payment for the Leaders Track and The IMEX Future Leaders Forum is required and you may during the registration process.
I cannot attend the conference this year. Can I purchase a copy of the sessions?
  • Conference materials will be available at the conclusion of the event. Some materials will be available to members of the GMIC at no charge and some will be available for purchase. Please visit www.greenmeetings.info after the conference to find out what materials are available.
I am an attendee coming from overseas, how do I register for the conference while awaiting my visa status to travel?
  • GMIC does not issue personal invitation letters that would contain specific legal language needed for visa application purposes. We do, however,  email confirmation emails and you can access a receipt of your transaction by logging into your registration records. payments. You may wish to use these as support documents for a United States visa application.
I have special needs that are covered under the ADA. How can I obtain the accommodations I need to participate in the conference?
  • The 2010 Sustainable Meetings Conference encourages meeting and event professionals with disabilities to attend. All of the Denver facilities are in strict ADA compliance and the conference staff is happy to help with any assistance you may require. Please be sure to include any special requirements you may have on the "Additional Survey Questions" page during the registration process.
I am not familiar with the area, where is the closest drug store?
  • There is a Rite-Aid at 750 16th St, approximately 3 minutes walk from the hotel. Inquire at the bell desk for walking instructions.
Where is the closest Kinkos?
  • FedEx Office (Formerly Kinkos) is located in the  Denver Hyatt hotel, this state-of-the-art Business Center is conveniently located on the hotel's lobby level adjacent to the front desk.

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